LIPIcs: Publication Workflow

The figure above gives an overview of the various steps on the way to publishing a volume/article that take place after the review process. Usually 6–12 months before the planned publication of the volume the LIPIcs office clarifies some necessary details (e.g. the aimed date of publication and a raw and preliminary schedule). This informal exchange of information usually happens by E-mail. The actual publication workflow of the volume starts approx. 12–16 weeks before the planned publication (e.g. the conference) and contains the following sub-steps, which all take place in the Dagstuhl Submission System

  1. During the setup phase, the LIPIcs office and the editors determine the key data of a new volume: schedule, editor details, paper categories (such as “Invited Talk”, “Short Paper”, “Regular Paper”) and the author agreement. This step ends up with a web-portal for the volume on the Dagstuhl submission server (being set-up by Dagstuhl Publishing) which guides editors and authors through all further steps.
  2. Using this web-portal the editors then collect the camera-ready versions of the articles to be published. They inform the authors about the acceptance of their article and invite them to submit their camera-ready version directly to the submission system.
    1. The authors prepare their article according to the LIPIcs: Instructions for Authors and upload a zip-archive containing all source files along with a signed author agreement.
      • During the submission, the LaTeX document is compiled on the server.
      • Only correct and complete documents are accepted.
      • After the submission of the LaTeX document, the author is asked for missing (mandatory) metadata.
    2. The editors monitor the submission process and take care that all authors submit complete source files in due time. It is not expected that the editors compile/revise/typeset the provided sources.
    3. After the submission, the editors check the final order of the submitted articles within the submission tool and prepare a draft of the frontmatter.
  3. After the volume has been submitted to Dagstuhl Publishing by the editors, the LIPIcs office carefully checks all papers and revises them to achieve compliance with the instructions provided in this document. These checks include the actual typesetting of the documents as well as the respective metadata. All changes (and open issues, if any) are documented in a changelog provided to the authors in the next step.
  4. Usually two to three weeks before publication of the volume, the LIPIcs office asks the authors for their approval of the revised documents and the metadata. To avoid any delay of the publication process, this author approval phase is limited to 3–5 days. In order to enable all authors to participate, the exact period will be announced to the authors at least one week in advance. Authors may then also authorize other users to perform the approval for them, if necessary. If the authors (or authorized users) nevertheless allow the approval period to expire, the corresponding article is considered passively approved.
  5. After a possible revision of the documents and/or their metadata incorporating the feedback of the authors, the LIPIcs office asks the editors for approval of all documents and the complete volume.
  6. After the editor approval, the LIPIcs office officially publishes the proceedings volume (including DOI registration, registration for long-term archiving, submission to indexing services like dblp or Google Scholar).

All above mentioned sub-steps of the submission process are actively supported by the Dagstuhl Submission System introduced in Spring 2019.

To the Publications

List of all LIPIcs volumes


In case of questions, please contact:

Dr. Michael Wagner

Phone: + 49 (0)6871 / 905-200

E-Mail: michael.wagner(at)