SARS-CoV-2 prevention measures

Schloss Dagstuhl wants all guests to feel as comfortable and safe as possible during their stay. In the following, we list our most important rules and some of the measures we have introduced for your protection. We ask for your understanding that changes in current legal regulations or changes in travel regulations may, under certain circumstances, result in modified measures and rules for our institute and our guests at short notice. In general, we ask all guests to decide responsibly about seminar participation or cancellation.

TL;DR:

Please pay attention to the information, for your travel and stay, listed below!

Travel, stay, and departure

  • We expect you to only come to Dagstuhl if you are fully immunized against SARS-CoV-2. You count as immunized if you:
    • have been fully immunized with EU-approved vaccines [3] (i.e., are fully vaccinated with EU approved vaccines), or
    • have been fully immunized with 2 doses of WHO-approved vaccines [5] at most 270 days ago (i.e., are fully vaccinated with WHO approved vaccines in the last 9 months), or
    • have received a booster shot with an EU-approved [3] mRNA-vaccine [6] at least 3 months after you have been fully immunized with 2 doses of WHO-approved vaccines [5] or got a booster shot with a WHO approved vaccine at least 270 days after the 2 doses of WHO-approved vaccines (i.e., are boostered), or
    • had a positive SARS-CoV-2 PCR-Test at least 28 days ago, but not more than 90 days ago [3] (i.e., count as "recovered").
    (In general, one of the required shots in the immunization regimes mentioned above can be replaced by a positive PCR Test proving an infection with SARS-CoV-2 at least 28 days ago.)
    Before your trip to Dagstuhl, you should, by all means, conduct a Covid-(self-)test, and only travel if the result is negative.
  • At the moment, we are not required by law to check your immunization status. As we do not know at what point in time as such a check would become mandatory again (which is to be expected), and we want to be ready, we would kindly ask you to upload the proofs (if possible digital (for EU), otherwise the official paper) concerning the point above (valid vaccination certificate and, if applicable, proof of overcome infection) to us before the seminar in a timely manner. Details will be sent to you in time by email (e.g. together with the voucher). About one workday after the upload, you can check at DOOR whether the uploaded proof was successfully verified. Of course, we delete these uploaded certificates shortly after the seminar.
  • In each guest room, all guests will find a lateral flow Covid self test that they should use upon arrival (usually Sundays) before they have contact with other guests. In addition, all guests should take another rapid antigen SARS-CoV-2 self-test before breakfast on the third day of their event, which Schloss Dagstuhl will put in their rooms the day before.
  • The local health authority requires us to record your private email address and your private mobile phone number upon your arrival. We have laid out the requisite paper forms, which you can fill out and deposit securely in a "letter box". In case of a confirmed infection in your sphere, these forms will be forwarded to the local health authority to enable them to contact you and trace the infection. The data will not be recorded electronically and will be destroyed after 4 weeks.
  • Please observe the valid entry regulations of Germany. Further down you will find a summary of not constituting legal advice and links to important official sources. Any quarantine period that may be necessary upon entry cannot be spent at Schloss Dagstuhl (an isolation quarantine due to a positive test on site can be spent in Schloss Dagstuhl at cost price).
  • When using public transportation (train, bus, taxi, airplane, airports, train stations, bus stops, etc.), wearing a medical face mask (CE tested: OP mask type II or IIR, FFP2, FFP3, N95 or KN95) is mandatory.
  • Please ensure a minimum distance of at least 1.5 meters to other people at all times.
  • A medical mask is strongly recommended in all areas of the castle inside of buildings. Exceptions apply when eating and drinking or in your own room.
  • The mask must also be worn outside the castle, if the minimum distance of 1.5 meters cannot be maintained.
  • If you notice any symptoms as can occur with Covid-19, please immediately retire to your room and inform a member of Schloss Dagstuhl staff. Schloss Dagstuhl will then coordinate further action in close cooperation with the relevant authorities (an isolation quarantine due to a positive test on site can be spent in Schloss Dagstuhl at cost price). The symptoms can include fever, cough, shortness of breath, loss of sense of smell (anosmia), loss of sense of taste, inflammation of the nasal mucous membrane (rhinitis), sore throat, or general fatigue and tiredness [4]. For the omicron variant, instead of loss of tase and smell, loss of appetite and heavy sweating at night have been reported.
  • Should you require a PCR test or an official test certificate for the return trip, you will find the appropriate addresses below. Our staff at the reception desk will be happy to help you - please contact us as early as possible if you need assistance.
  • At least until March 31, 2022, Schloss Dagstuhl will not be able to accommodate accompanying persons or children.

Hygiene measures

  • Face masks can be bought at the reception at cost price.
  • Providing skin-friendly liquid soap, disposable towels and, if necessary, disposable gloves.
  • Contactless hand disinfectant dispensers in the main entrance and restaurant area.
  • Transparent hygiene protective screens have been installed in the reception area.
  • Areas occupied by more than one person are regularly aired.
  • Handwashing instructions can be found in all relevant areas of the building.
  • Extension of the opening hours of the restaurant to minimize cross traffic and avoid queues.
  • Our public areas, the guest rooms as well as frequently touched surfaces (door handles, handrails, terminals, keyboards, keypads at the entrance doors, coffee machines, tables, desks, etc.) are disinfected by our staff at short intervals.
  • During the coffee breaks, a coffee dispenser is available, alternatively our employees serve coffee. Biscuits and other coffee and tea supplies are packed and served in accordance with the hygiene rules.
  • We ask our guests to preferably use the toilet in their own rooms whenever possible.

Minimum distance / maximal capacity

Please ensure a minimum distance of at least 1.5 meters to other people at all times.

We have taken all necessary measures to ensure maintaining the minimum distance during your stay. These include:

  • Reduced seating capacity in the conference and work rooms.
  • Accommodation of our guests exclusively in single rooms (exception: persons living in a common household).
  • Signs, floor markings, acrylic glass walls, and the like at entrance doors, reception desks, in waiting areas, conference rooms, work rooms etc.
  • Signs indicating the maximal number of people allowed inside a room.
  • <del>Blocking areas where a minimum distance cannot be guaranteed, e.g. sauna.</del> The use of some areas is restricted through limiting the number of people (e.g. lifts, toilets, fitness area).
  • Where necessary, use of more spacious rooms during coffee breaks (restaurant, library, exterior areas).
  • The seating capacities in the lecture halls are significantly reduced due to the distancing regulations. If needed, please contact Dagstuhl to see whether we can offer a video transmission solution between two rooms, or a Hybrid Meeting format including videoconferencing.

Excursions

  • Excursions are generally possible, provided that the hygiene regulations are complied with. Our team will gladly inform you on site about the current regulations.

Use of facilities on site

  • Bicycles are available. We kindly ask you to clean the bicycle grips before and after use with the disinfectant wipes supplied by us.
  • Apart from the piano and the string instruments, there are currently no other musical instruments made available.
  • <del>The sauna is closed until further notice.</del>

Test centers

Entry

Please note the regulations for entering Germany that are valid at the time of your trip. A summary of the regulations is provided by the German Foreign Office [1]. Schloss Dagstuhl cannot provide you with legally reliable information about these.

However, please pay particular attention to the following (as of June 1, 2022):

  • If you come from an area with variants of concern (As of June 1, 2022, there are no areas with variants of concern) or have stayed there during the last 10 days before entry, you must register at https://www.einreiseanmeldung.de/ before entering the country. Furthermore, you need a valid PCR test (not older than 48h hours at entry) and have to go into quarantine for 14 days. The quarantine does not apply if you are vaccinated against the variant with a vaccine approved for that variant by the RKI.

Hygiene concept

A protection and hygiene concept for Schloss Dagstuhl was developed on the basis of a hazard assessment, including risk evaluation, based on the currently applicable Saarland state ordinance and the recommendations of the RKI. This concept was approved by the local health authority and in consultation with the local police authority. The company physician and the safety engineer have also been informed and have approved the concept. This safety concept is the basis for the above regulations.

References

Changelog

  • 2022-06-15: Self-tests in the guest room instead of group tests.
  • 2022-06-02: Proof of vaccination or recovery no longer has to be additionally presented at the reception desk. Please still upload it in advance.
  • 2022-05-31: All WHO approved vaccines will be recognized as offering immunization for 270 days with 2 shots (or for an unlimited time with a booster shot).
  • 2022-05-05: A self-test upon arrival from now on replaces the group test on the departure day we had so far.
  • 2022-05-03: Sauna is open for use.
  • 2022-05-02: Masks are no longer mandatory, but strongly recommended.
  • 2022-03-31: Test certificates do not have to be uploaded (or presented) anymore, masks are now optional outside.
  • 2022-03-04: Fully vaccinated (with EU-approved vaccines) does not become invalid with time.
  • 2022-01-25: Fully vaccinated only valid for 9 month; Booster does not become invalid with time; "recovered" only valid for 90 days; digital certificates are only required if from EU