SARS-CoV-2 prevention measures

Important Change: Only if you are fully vaccinated (or have had COVID-19 in the last 6 months) and have a current proof of test, you may come to Dagstuhl.

 

 

We have developed a protection and hygiene concept for Schloss Dagstuhl, based on a risk assessment and risk evaluation and in accordance with the current state regulations in Saarland and the recommendations of the German federal agency for disease control (Robert-Koch-Institute (RKI)). It has been approved by the local authorities.

 

We ask for your understanding that changes in the current legal regulations or changes in the travel regulations may possibly result in changes in measures for our institute and our guests.

 

We have summarized in key points the most important information for your travel to and your stay at Schloss Dagstuhl:

  1. Travel

    TLDR (as of December 2, 2021):
    • Only if you are fully vaccinated (or have had COVID-19 in the last 6 months), you may come to Dagstuhl, and you need to present a digital proof of immunization. A proof of a negative test has to be presented at check-in as well, as has the original of an official piece of identification.
    • If you come from a risk area, you must register at https://www.einreiseanmeldung.de/ before entering the country.
    • Travellers from areas with variants of concern must quarantine (as of December 3, 2021, there are only areas with variants of concern in Africa, e.g., South Africa).
    • Do not forget to carry medical masks (CE approved: OP mask type II or IIR, FFP2, FFP3, N95 or KN95), these must be worn, e.g., on buses and trains and inside Schloss Dagstuhl.

    • For entering Germany the current regulations apply. They are given HERE [1] and HERE [2].
      • For detailed questions, you can check the FAQs HERE [3] for entry registration/testing/quarantine rules and the FAQs HERE [4] for entry rules.
      • Don't forget to check for up to date regulations HERE [5]
      • In brief they state that you cannot come to or cannot stay in Schloss Dagstuhl without immunzation, a negative test and (if coming from a VOC-area) a quarantine if prior to arrival you have been in one of the areas listed HERE [6] (List and summary of rules).
      • You cannot stay at Schloss Dagstuhl during your entry-quarantine time.
      • If you have successfully completed your immunization with one of the vaccines listed HERE [7] (and carry the paperwork to prove it) and have not been in an area the RKI list defines as an "area of variant of concern" in the 10 days before your arrival and do not show symptoms associated with COVID-19, you do not need to quarantine and can thus come to Dagstuhl, where you will have to present the original of an official piece of identification at check-in, together with a digital proof of immunization and a proof of a negative test, which may not be older than 24h for a lateral flow test or 48h for a PCR test. Please pay attention to the test requirements for entering Germany. Please be aware that the list of risk areas is updated regularly.
      • See federal regulations HERE [8] and regulations in Saarland HERE [9] (in German) for legal background.
    • In busses and trains, a prove of vaccination, recovery or current test must be carried. If you are using public transportation (like trains, busses, taxis, airplanes, airports, train stations, bus stops, and so on) and during contacts that don't maintain the necessary minimal distance in a public space, wearing a medical face mask (CE-certified: surgical mask type II or IIR, FFP2, FFP3, N95, or KN95) is mandatory. Wearing medical face masks is mandatory indoors at Schloss Dagstuhl, other than when eating or drinking or being inside your own room. Outdoors, masks are mandatory if the necessary minimal distance is not maintained. Please do not forget to bring medical face masks.

    • The local health authority requires us to record your private email address and your private mobile phone number upon your arrival. We have laid out the requisite paper forms, which you can fill out and deposit securely in a "letter box". In case of a confirmed infection in your sphere, these forms will be forwarded to the local health authority to enable them to contact you and trace the infection. The data will not be recorded electronically and will be destroyed after 4 weeks.

    • As mentioned in the following list item, lateral flow tests are part of our infection prevention measures. If you need a PCR-test, get in touch with our reception as early as possible or visit one of the quick-test-centers like https://schnelltestzentrum-saarlouis.de/ or https://schnelltestzentrum-sankt-wendel.de; or book an appointment at Frankfurt Airport, as detailed at https://www.frankfurt-airport.com/en/flights-and-transfer/covid-19/coronavirus-testing-at-the-airport.html.

    • We ask our guests to decide responsibly whether to participate in a seminar or to cancel.

    References
  2. Lateral flow tests

    For your safety, everybody has to present digital proof of immunization at check-in in Schloss Dagstuhl. A proof of a negative test is also needed (At arrival not older than 24h for a lateral flow test, 48h for a PCR-test), as is the original of an official piece of identification. Furthermore, all guests are required to perform a supervised lateral flow self test for SARS-CoV-2 on the first day of their stay (usually Monday), and every other day after that (usually Wednesday and Friday). Schloss Dagstuhl provides the test kits.
  3. Number of seminar guests/group size

    The seating capacities in the lecture halls are significantly reduced due to the distancing regulations. If needed, please contact Dagstuhl to see whether we can offer a video transmission solution between two rooms, or a Hybrid Meeting format including videocoferenzing.
  4. Minimum distance

    Please ensure a minimum distance of at least 1.5 meters to other people at all times.

    We have taken all necessary measures to ensure maintaining the minimum distance during your stay. These include:

    • Reduced seating capacity in the conference and work rooms.
    • Accommodation of our guests exclusively in single rooms (exception: persons living in a common household).
    • Signs, floor markings, acrylic glass walls, and the like at entrance doors, reception desks, in waiting areas, conference rooms, work rooms etc.
    • Signs indicating the maximal number of people allowed inside a room.
    • Measures to control entry and exit when there is only one entrance door available. Alternatively: mandatory wearing of face masks in the respective area.
    • Blocking areas where a minimum distance cannot be guaranteed, e.g. sauna. The use of some areas is restricted through limiting the number of people (e.g. lifts, toilets, fitness area).
    • Where necessary, use of more spacious rooms during coffee breaks (restaurant, library, exterior areas).

    Wearing medical face masks is mandatory indoors at Schloss Dagstuhl. Outdoors, masks are mandatory if the necessary minimal distance is not maintained.

  5. Hygiene policy

    • Face masks can be bought at the reception at cost price.
    • Providing skin-friendly liquid soap, disposable towels and, if necessary, disposable gloves.
    • Contactless hand disinfectant dispensers in the main entrance and restaurant area.
    • Transparent hygiene protective screens have been installed in the reception area.
    • Areas occupied by more than one person are regularly aired.
    • Handwashing instructions can be found in all relevant areas of the building.
    • Extension of the opening hours of the restaurant to minimize cross traffic and avoid queues.
    • In the restaurant, the meals are served at the table (no buffet).
    • On the arrival of the guests on Sunday, our staff will provide them with a light meal from 18:00 to 21:00 in the restaurant. Guests arriving after 21:00 will find a light meal in the restaurant.
    • Our public areas, the guest rooms as well as frequently touched surfaces (door handles, handrails, terminals, keyboards, keypads at the entrance doors, coffee machines, tables, desks, etc.) are disinfected by our staff at short intervals.
    • During the coffee breaks, a coffee dispenser is available, alternatively our employees serve coffee. Biscuits and other coffee and tea supplies are packed and served in accordance with the hygiene rules.
    • We ask our guests to preferably use the toilet in their own rooms whenever possible.
  6. Get together in the evening

    For the evenings, the following rooms are available:
    • Restaurant,
    • Cafeteria (S003),
    • Wine cellar for up to 15 persons,
    • Music room.
  7. Excursions

    Excursions are generally possible, provided that the hygiene regulations are complied with. Our team will gladly inform you on site about the current regulations.
  8. Use of facilities on site

    • Bicycles are available. We kindly ask you to clean the bicycle grips before and after use with the disinfectant wipes supplied by us.
    • Apart from the piano and the string instruments, there are currently no other musical instruments made available.
    • The sauna is closed until further notice.
  9. Conduct in case of suspicion of illness

    If you have symptoms as described be the Robert Koch Institute (https://www.rki.de/DE/Content/Kommissionen/Stakob/Stellungnahmen/Stellungnahme-Covid-19_Therapie_Diagnose.pdf?__blob=publicationFile in German)
    like fever, cough, shortness of breath, loss of sense of smell (anosmia), inflammation of the nasal mucous membrane (rhinitis), sore throat, or general fatigue:
    Please retire to your room immediately and inform the Schloss Dagstuhl staff.
    Schloss Dagstuhl will contact the local doctor or health authority. The further procedure is carried out in close coordination with the local health authority. The local health authority will contact you itself as needed.

Our kitchen, housekeeping, and administration staff have all been instructed in the prevailing hygiene and protective measures and will be happy to provide you with advice and support both in advance and during your stay on site.

 

Do you have additional questions? Please do not hesitate to send us an email to service(at)dagstuhl.de.

 

We hope that these measures will contribute to making you feel comfortable and safe during your stay with us and look forward to receiving any suggestions you may have!

 

 

Schloss Dagstuhl

Management