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SARS-CoV-2 prevention measures

We have developed a protection and hygiene concept for Schloss Dagstuhl, based on a risk assessment and risk evaluation and in accordance with the current state regulations in Saarland and the recommendations of the German federal agency for decease control (Robert-Koch-Institute (RKI)). It has been approved by the local authorities.

 

We ask for your understanding that changes in the current legal regulations or changes in the travel regulations may possibly result in changes in measures for our institute and our guests.

 

We have summarized in key points the most important information for your travel to and your stay at Schloss Dagstuhl:

  1. Travel

    For entering Germany the current regulations apply. They are given here: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/Merkblatt_Reisende_EN.pdf?__blob=publicationFile and here: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/Handzettel.pdf?__blob=publicationFile (check for up to date regulations: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Transport/BMG_Merkblatt_Reisende_Tab.html)
    In brief they state that you cannot come to or cannot stay in Schloss Dagstuhl without a quarantine if prior to arrival you have been in one of the areas listed here: https://www.rki.de/covid-19-risikogebiete (List and summary of rules) (The english version is linked to at the top of that page.) You cannot stay at Schloss Dagstuhl during your entry-quarantine time.
    Please be aware that this list is updated regularly. (See https://www.saarland.de/DE/portale/corona/service/rechtsverordnung-massnahmen/_documents/verordnung_stand-2021-01-08.html (in German) for the legal background of this.)

    If you are using public transportation (like trains, busses, taxis and so on), wearing a medical face mask (CE-certified: surgical mask type II or IIR, FFP2, FFP3, n95, or KN95) is mandatory. Covering mouth and nose is mandatory in all areas of Schloss Dagstuhl, other than when eating or drinking or being inside your own room, it also applies outdoors if the necessary minimal distance is not maintained. Please do not forget to bring your face mask.

    The local health authority requires us to record your private email address and your private mobile phone number upon your arrival. We have laid out the requisite paper forms, which you can fill out and deposit securely in a "letter box". In case of a confirmed infection in your sphere, these forms will be forwarded to the local health authority to enable them to contact you and trace the infection. The data will not be recorded electronically and will be destroyed after 4 weeks.

    For your safety we offer – as a complement to our hygiene concept – a rapid SARS-CoV-2 antigen test upon your arrival for free.

    We ask our guests to decide responsibly whether to participate in a seminar or to cancel.

  2. Number of seminar guests/group size

    The seating capacities in the lecture halls are significantly reduced due to the distancing regulations. If needed, please contact Dagstuhl to see whether we can offer a video transmission solution between two rooms, or a Hybrid Meeting format including videocoferenzing.

  3. Minimum distance

    PLEASE BE AWARE: The minimum distance is by far the safest protection!!!

    We have taken all necessary measures to ensure maintaining the minimum distance during your stay. These include:

    • Reduced seating capacity in the conference and work rooms.
    • Reduced seating capacity in the restaurant with maximally 3 persons per table. If you wish so, fixed groups of 3 can be formed for the duration of the Seminar, in addition to the usual randomised seating assignment.
    • Accommodation of our guests exclusively in single rooms (exception: persons living in a common household).
    • Signs, floor markings, acrylic glass walls, and the like at entrance doors, reception desks, in waiting areas, conference rooms, work rooms etc.
    • Signs indicating the maximal number of people allowed inside a room.
    • Measures to control entry and exit when there is only one entrance door available. Alternatively: mandatory wearing of face masks in the respective area.
    • Blocking areas where a minimum distance cannot be guaranteed, e.g. wine cellars, sauna, fitness room. The use of essential areas is restricted through limiting the number of people (e.g. lifts, toilets).
    • Where necessary, use of more spacious rooms during coffee breaks (restaurant, library, exterior areas).

    We urgently recommend wearing a face mask (covering mouth and nose) in the hallways, on the stairs, and in all situations, in which the minimum distance cannot be maintained.

  4. Hygiene policy

    • Face masks can be bought at the reception at cost price.
    • Providing skin-friendly liquid soap, disposable towels and, if necessary, disposable gloves.
    • Contactless hand disinfectant dispensers in the main entrance and restaurant area.
    • Transparent hygiene protective screens have been installed in the reception area.
    • Areas occupied by more than one person are regularly aired.
    • Handwashing instructions can be found in all relevant areas of the building.
    • Extension of the opening hours of the restaurant to minimize cross traffic and avoid queues.
    • In the restaurant, the meals are served at the table (no buffet).
    • On the arrival of the guests on Sunday, our staff will provide them with a light meal from 18:00 to 21:00 in the restaurant. Guests arriving after 21:00 will find a light meal in the restaurant.
    • Our public areas, the guest rooms as well as frequently touched surfaces (door handles, handrails, terminals, keyboards, keypads at the entrance doors, coffee machines, tables, desks, etc.) are disinfected by our staff at short intervals.
    • During the coffee breaks, a coffee dispenser is available, alternatively our employees serve coffee. Biscuits and other coffee and tea supplies are packed and served in accordance with the hygiene rules.
    • We ask our guests to preferably use the toilet in their own rooms whenever possible.

  5. Get together in the evening

    For the evenings, the following rooms are available:
    • Restaurant,
    • Cafeteria (S003),
    • Music room.

  6. Excursions

    Excursions are generally possible, provided that the hygiene regulations are complied with. Our team will gladly inform you on site about the current regulations.

  7. Use of facilities on site

    • Apart from the piano there are currently no other musical instruments made available. Feel free to bring your own instrument.
    • The sauna and our fitness area are closed until further notice.

  8. Conduct in case of suspicion of illness

    If you have symptoms as described be the Robert Koch Institute (https://www.rki.de/DE/Content/Kommissionen/Stakob/Stellungnahmen/Stellungnahme-Covid-19_Therapie_Diagnose.pdf?__blob=publicationFile in German)
    like fever, cough, shortness of breath, loss of sense of smell (anosmia), inflammation of the nasal mucous membrane (rhinitis), sore throat, or general fatigue:
    Please retire to your room immediately and inform the Schloss Dagstuhl staff.
    Schloss Dagstuhl will contact the local doctor or health authority. The further procedure is carried out in close coordination with the local health authority. The local health authority will contact you itself as needed.

Our kitchen, housekeeping, and administration staff have all been instructed in the prevailing hygiene and protective measures and will be happy to provide you with advice and support both in advance and during your stay on site.

 

Do you have additional questions? Please do not hesitate to send us an email to service(at)dagstuhl.de.

 

We hope that these measures will contribute to making you feel comfortable and safe during your stay with us and look forward to receiving any suggestions you may have!

 

 

Schloss Dagstuhl

Management