SARS-CoV-2 prevention measures

Schloss Dagstuhl wants all guests to feel as comfortable and safe as possible during their stay. In the following, we list our most important rules and some of the measures we have introduced for your protection. We ask for your understanding that changes in current legal regulations or changes in travel regulations may, under certain circumstances, result in modified measures and rules for our institute and our guests at short notice. In general, we ask all guests to decide responsibly about seminar participation or cancellation.

Travel, stay, and departure

  • Only if you are fully vaccinated with an EU-approved vaccine [3] (or had positive COVID-19 PCR-Test in the last 28 to 90 days) and present the corresponding (if possible digital (for EU), otherwise the official paper) proof [5] at check-in, you can come to Dagstuhl. In addition, proof of a negative test (On arrival rapid test maximum 24h old, PCR test maximum 48h old) and an official piece of identification (original) has to be presented.
  • The proofs mentioned in the point before (valid vaccination certificate and Test certificate, and, if applicable, proof of overcome infection) must also be uploaded to us before the seminar. Details will be sent to you in time by email (e.g. together with the voucher).
  • In addition, all guests are required to take a supervised lateral flow self test for SARS-CoV-2 on the first day of their stay (usually Mondays) and every other day thereafter (usually Wednesdays and Fridays). The tests are provided by Schloss Dagstuhl. Please also pay attention to the notices at the reception desk.
  • Please observe the valid entry regulations of Germany. Further down you will find summary not constituting legal advice and links to important official sources. Any quarantine period that may be necessary upon entry cannot be spent at Schloss Dagstuhl.
  • In busses and trains, you must carry proof of vaccination, recovery or current test. When using public transportation (train, bus, taxi, airplane, airports, train stations, bus stops, etc.) and during contacts without minimum distance in public areas, wearing a medical face mask (CE tested: OP mask type II or IIR, FFP2, FFP3, N95 or KN95) is mandatory.
  • The local health authority requires us to record your private email address and your private mobile phone number upon your arrival. We have laid out the requisite paper forms, which you can fill out and deposit securely in a "letter box". In case of a confirmed infection in your sphere, these forms will be forwarded to the local health authority to enable them to contact you and trace the infection. The data will not be recorded electronically and will be destroyed after 4 weeks.
  • Please ensure a minimum distance of at least 1.5 meters to other people at all times.
  • A medical mask has to be worn in all areas of the castle. Exceptions apply when eating and drinking, in your own room and in the lecture halls, provided that the minimum distance of 1.5 meters from other people is is ensured.
  • The mask must also be worn outside the castle, if the minimum distance of 1.5 meters can not be maintained.
  • If you notice any symptoms as can occur with Covid-19, please immediately retire to your room and inform a member of Schloss Dagstuhl staff. Schloss Dagstuhl will then coordinate further action in close cooperation with the relevant authorities. The symptoms can include ever, cough, shortness of breath, loss of sense of smell (anosmia), loss of sense of taste, inflammation of the nasal mucous membrane (rhinitis), sore throat, or general fatigue and tiredness [4].
  • Should you require a PCR test or an official test certificate for the return trip, you will find appropriate addresses below. Our staff at the reception desk will be happy to help you - please contact us as early as possible possible to us if you need assistance.
  • At least until March 31, 2022, Schloss Dagstuhl will not be able to accommodate accompanying persons or children.

Hygiene measures

  • Face masks can be bought at the reception at cost price.
  • Providing skin-friendly liquid soap, disposable towels and, if necessary, disposable gloves.
  • Contactless hand disinfectant dispensers in the main entrance and restaurant area.
  • Transparent hygiene protective screens have been installed in the reception area.
  • Areas occupied by more than one person are regularly aired.
  • Handwashing instructions can be found in all relevant areas of the building.
  • Extension of the opening hours of the restaurant to minimize cross traffic and avoid queues.
  • Our public areas, the guest rooms as well as frequently touched surfaces (door handles, handrails, terminals, keyboards, keypads at the entrance doors, coffee machines, tables, desks, etc.) are disinfected by our staff at short intervals.
  • During the coffee breaks, a coffee dispenser is available, alternatively our employees serve coffee. Biscuits and other coffee and tea supplies are packed and served in accordance with the hygiene rules.
  • We ask our guests to preferably use the toilet in their own rooms whenever possible.

Minimum distance / maximal capacity

Please ensure a minimum distance of at least 1.5 meters to other people at all times.

We have taken all necessary measures to ensure maintaining the minimum distance during your stay. These include:

  • Reduced seating capacity in the conference and work rooms.
  • Accommodation of our guests exclusively in single rooms (exception: persons living in a common household).
  • Signs, floor markings, acrylic glass walls, and the like at entrance doors, reception desks, in waiting areas, conference rooms, work rooms etc.
  • Signs indicating the maximal number of people allowed inside a room.
  • Blocking areas where a minimum distance cannot be guaranteed, e.g. sauna. The use of some areas is restricted through limiting the number of people (e.g. lifts, toilets, fitness area).
  • Where necessary, use of more spacious rooms during coffee breaks (restaurant, library, exterior areas).
  • The seating capacities in the lecture halls are significantly reduced due to the distancing regulations. If needed, please contact Dagstuhl to see whether we can offer a video transmission solution between two rooms, or a Hybrid Meeting format including videoconferencing.

Excursions

  • Excursions are generally possible, provided that the hygiene regulations are complied with. Our team will gladly inform you on site about the current regulations.

Use of facilities on site

  • Bicycles are available. We kindly ask you to clean the bicycle grips before and after use with the disinfectant wipes supplied by us.
  • Apart from the piano and the string instruments, there are currently no other musical instruments made available.
  • The sauna is closed until further notice.

Test centers

Entry

Please note the regulations for entering Germany that are valid at the time of your trip. A summary of the regulations is provided by the German Foreign Office [1]. Schloss Dagstuhl cannot provide you with legally reliable information about these.

However, please pay particular attention to the following points (as of April 14, 2022):

  • If you come from a (high) risk area or have stayed there during the last 10 days before entry, you must register at https://www.einreiseanmeldung.de/ before entering the country.
  • If you come from an area with variants of concern or have stayed there during the last 10 days before entry, you must register at https://www.einreiseanmeldung.de/ before entering the country. Furthermore, you need a valid PCR test (not older than 48h hours at entry) and have to go into quarantine for 14 days.
  • If you do not come from an EU member state, Island, Norway, Switzerland, Liechtenstein, New Zealand (and a few other countries [2]), you need to have successfully completed your immunization with EU-approved [3] vaccines. A proof of an overcome infection is not sufficient.

Hygiene concept

A protection and hygiene concept for Schloss Dagstuhl was developed on the basis of a hazard assessment, including risk evaluation, based on the currently applicable Saarland state ordinance and the recommendations of the RKI. This concept was approved by the local health authority and in consultation with the local police authority. The company physician and the safety engineer have also been informed and have approved the concept. This safety concept is the basis for the above regulations.

References