Checklist for Submitting Proposals |for Dagstuhl Seminars or Perspectives

Your proposal should contain the following information:

1 Basic Information about the Seminar

The basic information or meta-data of your seminar proposal will be entered during proposal registration within our submission system DOSA.


1.1 Title

The title should be short and concise. Please avoid syntactic sugar like "Proposal for a Dagstuhl Seminar on" etc.


1.2 Organizers

Names and affiliations of all proposers. A proposal is submitted by at most four organizers from different institutions. Proposals involving female researchers in the organizer team are very welcome.


1.3 Type of event, duration, and size

  • State the type of event: Dagstuhl Seminar oder Dagstuhl Perspectives Workshop.
  • State the duration: 3 or 5 days.
  • State the size:
    • for a Dagstuhl Seminar: 30 or 45 participants,
    • for a Dagstuhl Perspectives Workshop: 30 participants.

1.4 Topics

Please provide at least one and at most three topical categories:


  • artificial intelligence / robotics
  • computer graphics / computer vision
  • data bases / information retrieval
  • data structures / algorithms / complexity
  • hardware
  • multimedia
  • mobile computing
  • modelling / simulation
  • networks
  • optimization / scheduling
  • programming languages / compiler
  • security / cryptography
  • semantics / formal methods
  • society / HCI
  • soft computing / evol. alg.
  • sw-engineering
  • verification / logic



1.5 Keywords

Please provide  keywords detailing the proposal's topic.


1.6 Proposed Seminar Dates

To ensure that your seminar does not coincide with major conferences or other key events, please list your block-out dates. You are also welcome to suggest preferred dates.  We will try but cannot guarantee that we will be able to schedule the seminar on one of these dates, although we do respect your block-out dates. Potential dates are in general between 9 and 15 months after the submission deadline for 30-person seminars and between 15 and 21 months after the deadline for 45-person seminars. 


1.7 Further Information

Please rate the following issues:

  • Relevance for industry: How important is the seminar topic for industrial research fields (ranging from "very relevant" to "less relevant").
  • Relevance for mainstream media: Is the seminar topic suitable to be communicated to a broader audience?
  • Interdisciplinarity: Are research disciplines outside of informatics involved in the proposed seminar?

2 Detailed information on the Seminar

The detailed information on the seminar is given and uploaded in a PDF document.


2.0 Changes from a previous proposal (1/4 to 1 page):

In case you are submitting a revised version of a previously rejected proposal, please comment on all changes and improvements. If the rejection letter proposed changes and improvements that you feel are not called for, please give your reasons.


2.1 Description of the seminar (3-5 pages):

  • Brief, general introduction to the topic
  • In-depth description of the topic
  • Questions and issues addressed by the seminar; its structure, objectives and results expected to be produced by the seminar
  • As applicable: relationship to previous seminars or how the proposed seminar differs from similar seminars. Which new developments and issues are to be addressed? (Tip: Try our Seminar/Events search on the homepage.) Please address also the relation and differences of your proposed seminar to (major) conferences in the same area.

3 Appendix

3.1 Information on the Organizers (2 pages per organizer):

  • Names and affiliations
  • Addresses, e-mail addresses, phone numbers, URLs
  • brief research/academic CV
  • at most 5 relevant publications per organizer 


3.2 Invitee List:

The invitee list is submitted via DOSA in the form of a (UTF-8 coded) CSV file. (cf. the description provided here.) It contains the following data for each participant and organizer:

  • Last name, first name, institutional affiliation, country of affiliation, e-mail address and homepage (if available).
  • Designation of junior researchers, women and researchers from industry. Dagstuhl is making an effort to increase the number of participants from these groups.
  •  Seminar-relevant research area/s of each participant.


Please keep also the following important points in mind:

  • Please include the organizers in the list of invitees.
  • Please make sure that the number of invitees and organizers matches the numbers as describes in the general information for proposers (for the first round 40 researchers for small seminars and perspectives workshops and 60 for large seminars).

Please read also...

Before writing a proposal, please read also:

Background information on  Dagstuhl Seminars

Background infromation on  Dagstuhl Perspectives

and Info for Submitting a Proposal

Submission Deadlines