With the Dagstuhl Seminar Proceedings and the online publication server DROPS Dagstuhl offers a convenient, timely and free of charge solution for the organizers of each Dagstuhl seminar to publish anything related to the seminar, e.g. overview papers, extended abstracts, work in progress papers, results and open questions or even a book.

If you (as a Dagstuhl seminar organizer) do not plan to publish the seminar results anywhere else, we'd like to ask you to edit a volume of our Dagstuhl Seminar Proceedings.

Procedure for editing a Dagstuhl Seminar Proceedings volume

• Nomination of "collector"
  At the beginning of the seminar, please nominate a "collector". The collector's task will be to collect all interesting participants' contributions (papers and abstracts, see call for papers) which you think should be published. The collector should do all the necessary email work and should have some experiences with LaTeX. He will get some allowance.
• Contributions for the proceedings
  The minumum requirements for Dagstuhl Seminar Proceedings are:
  
  • a text-abstract of each talk given during the seminar (full "meta data" of the talk).
    All meta data will be compiled into one document and published as "abstracts collection".
  • an executive summary of the seminar (done by the organizers) (pdf-paper + "meta data").
Additionally, several other kinds of papers and extended abstracts may be published:
We'd like each participant who gave a talk to submit an extended abstract (pdf + full "meta data"). During the seminar, based on the talk given, you may invite participants to contribute not only an extended abstract but even a work-in-progress or draft paper. Please inform the collector.
Also the organizers or groups pf participants are asked to contribute any interesting results of the seminar, e.g. results of working groups, discussions, open problems, etc.
More details on the form of publications can be found in the call for papers, important information concerning the upload procedure are in authors' instructions.
Example: http://drops.dagstuhl.de/portals/09121
• Please inform the participants about Dagstuhl Seminar Proceedings.
  You may use the powerpoint presentation provided on the Materials page of your seminar.
• Tasks of the collector
• Please contact proceedings(at)dagstuhl.de  to obtain all necessary information like mail alias for all participants, template-cfp (if desired),...
• After the seminar, the collector should send out an email to all participants containing a call for papers. On our web pages for the Dagstuhl Seminar Proceedings, we provide further information on call for papers, authors' instructions, etc.
• The anticipated deadline is two months after the seminar.
• To check which contributions are already submitted, please refer to the Submission Platform (see next item "Reviewing Process").

A detailed list describing the tasks of the collector can be fond in the ToDos of the collector.

• Reviewing process of Submissions
  All contributions which were submitted according to the submission guidelines are moved to the "Submission Platform". You can view this platform by pressing the appripriate "Collector-Button" on the Materials-page. (access similar to materials upload: login=<seminar number>, password=<access code>).
  According to the reviewing level you (the organizers) chose, you may ask authors to resubmit their contributions. The new versions will be indicated by increasing numbers.
  Please cross-check also the Materials page of your seminar to find out whether there are interesting contributions which are uploaded but not yet submitted.
• Publishing process
  

  After the deadline, please send an email to  listing proceedings(at)dagstuhl.de those contributions of the submission platform which should finally be published.

  Then, the Dagstuhl team uploads the documents and the corresponding meta data to the publication server DROPS.