As part of our quality assurance towards our funding partners, Schloss Dagstuhl likes to keep records of all Dagstuhl Seminars and Dagstuhl Perspectives Workshops. Furthermore, such a documentation provides a reference for the seminar participants as well as for researchers who were unable to attend.

We hereby ask you to prepare a documentation entry with regard to your talk (in case you have given one during the seminar). Additionally, results from working groups should also be documented. For given talks, the documentation mainly consists of a brief abstract  along with a list of co-authors and a bibliograpic reference (if available).

Your documentation entry will be published as part of the seminar's issue in the periodical series Dagstuhl Reports .

Each seminar designates a collector who is in charge of supporting the seminar organizers to prepare the report for the seminar.

Maybe already during, but at latest shortly after the seminar, the collector will send a Call-for-Abstracts to the seminar participants asking them to submit an abstract of their talk. If the seminar has organized working groups, some participants may also be in charge of submitting a report with regard to the disucssions and results of the working group. 

The collector will announce a deadline in the Call-for-Abstracts by which your abstract should be submitted. This deadline is strict and there will be no extensions.

Typically, the deadline is about two months after the seminar.

Dagstuhl offers to publish unrefereed papers as preprints at the CoRR archive via a technical overlay named Dagstuhl Preprint Archive (DPA). This is not a must. However, if you'd like to make use of this offer, please refer to the DPA guidelines.

Please remember to provide the CoRR-reference in the documentation entry (see below).

This is the only option to publish unferereed papers as part of the seminar documentation. Re-publication of refereed papers that have been published already elsewhere is not possible.

To submit your documentation entry, please visit

www.dagstuhl.de/drs/index.en.phtml?<sem-nr>  

whereby <sem-nr> is the five-digit number of your seminar, e.g. 10501. To access the Dagstuhl Reports submission interface, you need the door key which was communicated with the travel informations as well as with the collector's call-for-abstracts.

The submission works as follows:

1. Select "manage your seminar documentation entry".
2. Select "Add new document" (or "Go to selected document" if you'd like to revise an already existing entry).
3. Fill out the form by providing title, authors, abstracts, keywords, and - if applicable - a bibliographic reference together with its digital location (preferrably a DOI-based URL).
4. IMPORTANT: To approve your entry for publication, please select "yes" for the "Completed?" question. No more changes can be made after saving  a completed entry. You may reopen and modify or amend your entry as long as it is not   completed.
5. Select "save all" to save your metadata (or click "cancel" if you wish to abort the submission).
6. Selecting either "save all" or "cancel" brings you back to the overview of your documentation entries.

Please note that you have to complete your submission before the deadline announced by the collector.

By submitting your documentation entry timely, you support the seminar organizers to comply with the funding guidelines of Schloss Dagstuhl. This is highly appreciated.

In case of questions, please contact the seminar's collector or the editorial office at Schloss Dagstuhl.