Information for the Organizers of Events

Dedicated information is available according to the type of event:

(This information is in in addition to Dagstuhl Seminars and Dagstuhl Perspectives Workshop - these do not belong to the category of "other events".)

 

For all other events we request that the organizers take notice of the following:

Organizers

Events at Dagstuhl that do not belong to Dagstuhl Seminars or Dagstuhl Perspectives Workshops are organized by their organizers on their own. The Center makes its rooms and facilities available for these events, in addition to accommodation and board for the participants.


Tasks of the Organizers

  • Invitation and registration of the participants
  • Conveying of information to interested parties and participants. If there is a webpage for the event, a link can be created to it in the Dagstuhl calendar.
  • Provision of information about Schloss Dagstuhl to registered participants:
    • Door code in the event that participants are expected to arrive outside of the usual check-in time
  • Provision of the participant list to the registration office ca. 3 months in advance of the workshop
  • The list must contain the following:
    • Last name, first name, postal address, e-mail address of each participant
    • Arrival and departure date and  time
    • Indication of special needs or requests (vegetarian diet, allergies, etc.)
    • Indication of roommates for doubles after consulting the individuals concerned

Arrival

Unless agreed otherwise, the following check-in times are standard:

  • Sunday: 3 p.m. – 7 p.m.
  • Monday – Thursday: 7:30 a.m. – 4:00 p.m.
  • Friday: 7:30 a.m. – 1:00 p.m.

For information for arrival outside of these times, please refer to Information for Arriving Participants. In this case, the participants require the access code to the main entrance.

Center's Facilities, Accommodation, Meals

The Center and its facilities are available to all Dagstuhl guests. The Center is characterized by an atmosphere of trust. All rooms are unlocked, though valuables may be secured in lockers. We attach considerable importance to the outside doors not being left open, and that only the individuals personally designated by us are present. We can accommodate a small number of individuals accompanying the invited guests. Please notify us in advance if you are expecting any guests for the day.


Meals are normally served at the following times:

  • Breakfast: 7:30 – 8:45 a.m.
  • Lunch: 12:15 p.m.
  • Coffee & Cake: 3.30 p.m.
  • Dinner: 6 p.m.

Coffee is set up at the entrance to the conference hall in the morning; a coffee table is set up in the dining room in the afternoon. At lunch a soup and salad buffet are available for the most part; a hot dinner is served in the evenings. We would like to take this opportunity to ask you to make every effort to adhere to the designated mealtimes. The seating of the participants changes at every meal. This is intended to seat people together who are not yet (well) acquainted with one another. Coffee and other hot beverages are available free of charge around the clock on a self-service basis in the wine cellar and the cafeteria. Soft drinks, beer and wine are also available. Guests are requested to note down the latter on their expense sheets. A cheese platter is available at around 8 p.m.
You do our kitchen team a great favor by helping to clear the tables after meals. Carts are available for your convenience for collecting dirty dishes.

Computer Equipment and Other Facilities

The Center's hardware extends in particular to UNIX machines, a few PCs and Macintoshes, in addition to printers. The computers are networked and have Internet access. The guests' laptops can be hooked up to the Center's network via DHCP (using an RJ45 plug) or via the WLAN. An account is set up for each of the guests which remains functional up to 4 weeks after the seminar.


Computers and beamers are installed in the two large conference halls. Laptops can also be connected to the beamers. Cables are available for this
purpose.


There are no network jacks in the guestrooms for the most part. However, adapters are available for hooking up laptops featuring an ISDN card or modem to the Center's PBX (phone charges apply in this case). In addition, there is a WLAN which is available in large sections of the Center.


Many of the facilities typically available at a conference center are also available at Dagstuhl: beamers, overhead and slide projectors, flipcharts, bulletin boards, presentation panels, moderator cases, audio system featuring clip microphones, telefax [+49-6871-905133]). We also have a professional video recorder featuring all major standards and a serial port, in addition to mobile video equipment that can be connected to a laptop.


There are also photocopiers available at the Center which can be used by guests. The costs of the photocopies are to be noted on the guest's expense sheet.

Research Library

 Our guests also have access to our well-stocked research library, open day and night.  The library catalogue can be searched via the Center's website.  We welcome donations from our guests, e.g. gratis author's copies, particularly of books which have gone out of print and are no longer available.

 
Our librarian prepares an exhibit for each seminar featuring the books of participants available in our library. Authors are asked to sign their books. If desired, exhibits can be prepared for a specific topic. Books can be borrowed by guests, however they may not leave the Center's premises.

 

Publications via DROPS

With DROPS, the Dagstuhl Research Online Publication Server, we offer you the possibility of publishing informatics research results on line virtually immediately in an authorized quotable form. For detailed information on our publication server, please refer to the DROPS webpage.

Dagstuhl Impressions