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The main objective of Schloss Dagstuhl is the organization of Dagstuhl Seminars and Dagstuhl Perspectives Workshops. The organization starts with a proposal written in English that will be examined by Dagstuhl's Scientific Directorate.
In general, the goals of Dagstuhl Seminars and Dagstuhl Perspectives Workshops differ, however, their proposals are very similar.
In the following you will find some hints concerning the preparation of a successful proposal.
Duration and Size
The duration is either 3 or 5 days.
The size is for Dagstuhl Seminar as follows:
- small seminar: approx. 30 participants,
- large seminar: approx. 45 participants.
The size for Dagstuhl Perspectives Workshops is approx. 25-30 participants.
What is a Good Proposal?
A proposal should strongly motivate the topic of a seminar. It should give a short introduction to the topic for non-experts and argue for its relevance. Since Schloss Dagstuhl is a research center for computer science, the topic should have a clear connection to computer science. In particular, this is important for interdisciplinary proposals.
A Dagstuhl Seminar discusses current research. The best proposals strike a balance between presenting some known results and a vision what these results may lead to. A proposal should identify some objectives or prospective outcomes.
A Dagstuhl Perspectives Workshop takes a broader view compared to a Dagstuhl Seminar. It analyzes the state of the art, limitations, and provides future perspectives of a field. The discussion is lead by a small group of established researchers. The result of a Dagstuhl Perspectives Workshop is a manifesto that provides guidance, especially for funding agencies and other parties concerned with research in the long run.
Most seminars are related to past or upcoming Dagstuhl Seminars; common grounds and differences must be identified. When a seminar is a successor of a similar seminar in the past, the Scientific Directorate is curious to read about consequences of the previous seminar.
A proposal is submitted jointly by at most four organizers who are established leaders in their field, especially in the field covered by the seminar. They represent the different communities invited to the seminar and are preferably from different institutions to increase the attractiveness of the seminar.
There are no restrictions regarding the origin, workplace, or nationality of organizers. However, national and professional diversity is desirable. Dagstuhl would like to increase the number of female organizers and those from industry. Schloss Dagstuhl welcomes proposals that include organizers from either or both of these groups. The team of organizers should reflect the international orientation of Schloss Dagstuhl. Proposals covering research areas that are strongly represented in a specific geographical region (Europe, Americas, Asia) should include an organizer from that region if possible. A proposal need not necessarily an organizer with a German affiliation to be successful.
If a seminar serves as a follow-up of a previous seminar, the organizer team must change, but not completely. The goal is to retain the dynamic nature of seminars and to attract new communities and topics.
Your proposal must include for each organizer a brief research CV that should give an overview of an organizer's academic career and especially point out community services and recognitions. It should list at most five relevant publications per organizer.
List of Invitees
A proposal must include a list of invitees. There are differences between Dagstuhl Seminars and Dagstuhl Perspectives Workshops:
- Dagstuhl Seminar with approx. 30 participants: approx. 40 invitees;
- Dagstuhl Seminar with approx. 45 participants: approx. 60 invitees;
- Dagstuhl Perspectives Workshop: approx. 40 invitees.
Organizers count as invitees.
If you would like to add already in the proposal further names please separate the list according to first-round invitees and second-round ones. Do not list more than twice as the proposed number of participants (30 or 45) in total. In general it is sufficient to list only the first-round invitees.
Please consider the following criteria when compiling the list of invitees:
- International and institutional diversity.
- Relation of experts to the focus of the seminar.
- Representation of research communities.
- Balance between specialists from theory and practice (provided this is appropriate for the seminar).
- Good mixture between proven experts (approx. 75%) and promising young research scientists (approx. 25%).
- Invitation of female researchers.
We request that your proposed participant list include the following information for each person:
- Last name, first name
- Institutional affiliation and country of affiliation
- E-mail address
- Homepage (if available)
- Research area in relation to the proposed seminar topic
- Markup of women, junior researchers, and researchers from industry
For Schloss Dagstuhl, a "junior researcher" is one who has not yet completed the Ph.D./Dr., or who has finished it roughly within the last 5 years.
The list of invitees must be submitted as part of the proposal PDF file and separately via DOSA as a CSV-file (cf. Submission below).
Format of Proposal - Checklist - Example
For the structure of your proposal, please refer to our checklist. As an example we also provide a proposal for a Dagstuhl Seminar that we particularly liked. Please feel free to ask us for help by email at service(at)dagstuhl.de.
Please remember proposals are to be submitted in English.
Proposals are reviewed twice a year by Dagstuhl's Scientific Directorate. The corresponding deadlines for submission are:
- April 15
- November 1
Please submit all materials via the DOSA electronic submission tool, available at http://www.dagstuhl.de/dosa. You will find all relevant deadlines for the current proposal round on this page.
A complete submission consists on the following four items, each of which must be submitted separately via DOSA:
- Proposal metadata. A sample template of the DOSA form is available here.
- The proposal itself as a single PDF-file
- The proposed participant list as a CSV file (UTF-8 coded). Click here for a sample list; further details about the list format and contents can be found here.
- Block-out and preferred dates for your proposed seminar or workshop.
What Happens Next
After the submission of your proposal, it will be reviewed by our Scientific Directorate. The reviewing process may last 3 1/2 months. Then, a notification is sent to the main organizer. A proposal may be
- rejected but proposed for a re-submission, and
- accepted with modifications, and accepted without modifications.
When everything goes smoothly and your seminar is approved, you will then be dealing with the joys and duties of an organizer detailed in Information for the Organizers.